A Commissary of Subsistence’s Ledger: Documenting all the Food Issued to a Confederate Brigade from 1862 through 1864

By Craig Schneider

Detail of watercolor of a Confederate mess preparing rations by John Omenhausser, 46th Virginia Infantry, circa 1862.(1)

“This is the best that can be done under the existing state of things. The law regulating the rations is most liberal and the ration table is superabundant, but for over two years it has been impossible to meet their requirements and the ration has been gradually declining.”

-Commissary-General of Subsistence L. B. Northrop, December 1864.(2)

The historiography of food in the Confederacy as a whole, and even within the armies, has focused largely on what the South lacked, or on how Southerners made do. Analysis of the Confederate Subsistence Department has primarily centered on how it failed; or to be more generous, on the extraordinary difficulties it experienced. This study does not intend to affirm or challenge this scholarship. It is intended instead to fill a notable gap in that story: what Confederate soldiers in the field were issued, in what quantity, and how the field ration changed throughout the war. In doing so it certainly should help to debunk persistent myths. In truth the Subsistence Department managed to maintain a consistent supply of many crucial foodstuffs. Additionally, the provision of some items such as coffee improved markedly in the last year of the war. However, to the dismay of the soldier in the field, this occurred as the domestic supply of other goods such as meat plummeted to critical levels, leaving the armies to rely largely on what imported foodstuffs could arrive through the blockade of Southern ports.

Background

James William Green, a 37-year-old lawyer from Culpeper, Virginia, was commissioned a 1st Lieutenant in Company C, 7th Virginia Infantry in April 1861. He was soon assigned to serve as the Acting Assistant Quartermaster of the regiment, overseeing the issuing of clothing and camp and garrison equipment to the men. Green’s role on the regimental staff would shift later that year as he was reassigned to fill the role of the regiment’s Acting Assistant Commissary of Subsistence and manage the distribution of rations to the various companies of the regiment. In early 1862, Green accepted a promotion to Captain; as his responsibility now was under the auspices of the Subsistence Department as a bonded officer, the “Acting” qualifier was dropped from his title. In late May 1862, with brigade commander General A. P. Hill assuming command of the division and taking much of his staff with him, Colonel James Kemper of the 7th Virginia was given command of the brigade. Green was quickly promoted to Major and assigned to the brigade staff as its new Commissary of Subsistence.

The leather-bound ledger book Major James W. Green kept while serving as Commissary of Subsistence of Kemper’s (later Terry’s) Brigade from May 1862 to December 1864.

Working from the brigade’s headquarters, Major Green’s staff consisted of an enlisted man detailed to him as an assistant and clerk (first Marshall B. Bruce and later Winfield S. Payne, both Privates in their 30s from the 7th Virginia) and another as a butcher (Private Martin Oester of the 1st Virginia, a German immigrant in his early 20s and butcher by trade). Major Green oversaw the procurement of bulk rations for the brigade, the sale of food to the brigade’s officers, and the distribution of rations to the enlisted men of the brigade through the various Captains and Lieutenants serving as Assistant and Acting Assistant Commissaries of Subsistence of their respective regiments.

From the time he was promoted to the brigade staff in late May 1862 until the end of December 1864, Major Green and his clerks kept an informal ledger in a single leather-bound blank book. This ledger was used to track vouchers and prepare monthly returns, seemingly to simplify their regular paperwork burden and reduce the possibility of lost documents (which would result in a docking of their pay). As this ledger has inexplicably survived, Green left behind a remarkable record of nearly every article of food the brigade commissary received, issued to the regiments in the command, sold to officers, or was lost, spoiled, condemned, or otherwise transferred back to the Subsistence Department—millions of pounds worth of supplies. Indeed, this simple book contains a documentation of almost every ounce and gill of government-issued food consumed by one Confederate brigade for over two and a half years, and can be considered a model for what Confederate troops in the region at large were being issued during this timeframe.(3)

This article will include a brief discussion of THE CONFEDERATE RATION, an explanation of the contents of THE LEDGER, a partial TRANSCRIPTION and statistical breakdown of the ledger coupled with contextual information on Kemper’s/Terry’s Brigade throughout the war, an ANALYSIS, as well as a FOR LIVING HISTORIANS section offering suggestions on how to use this information to improve unit impressions.

THE CONFEDERATE RATION

“Short rations are having a bad effect upon the men, both morally and physically. Desertions to the enemy are becoming more frequent . . .”

-General Robert E. Lee(4)


With the onset of war, the Confederacy’s newly formed War Department fashioned its subsidiary branches, such as the Subsistence Department, and the Ration, on the existing U.S. Army model. The daily ration was initially identical to that provided to U.S. Army soldiers—meat, bread, peas or rice, coffee, sugar, salt, vinegar, soap, and candles.(5) By the summer of 1861, however, the Subsistence Department noted severe shortages of numerous components of the ration, with Commissary-General Lucius Northrop reporting to President Davis that there were no remaining stocks of coffee, sugar, soap, and candles for the armies in Virginia.(6)

The Subsistence Department permitted the meat ration to be replaced by potatoes when necessary, though the availability of potatoes was similarly limited by the time the Circular was issued.

By the spring of 1862, an acknowledgement of dwindling stocks and the impossibility of providing the ideal ration was codified throughout the armies. The meat ration was reduced, with a daily portion of pork or bacon cut from three quarters of a pound to a half pound per man, and fresh beef cut from one and a quarter pound to one pound. The coffee ration was cut in half, with the other half replaced with a coffee substitute such as roasted rye. Molasses was added to the ration table as a substitute for sugar.

The loss of Confederate territory throughout 1862 and 1863 proved to be a harsh blow to the stomachs of Southern soldiers, as farmland remaining under Southern control could no longer support the Army’s already reduced consumption of meat. In January 1864, with meat stocks stretched to their limit, Northrop sent a Circular to his Commissaries of Subsistence suggesting that potatoes or additional flour or corn meal be provided when meat was entirely unavailable. Northrop’s ration table submitted to the War Department reflected further reductions that year. In this table, the bacon ration was noted as being only one third of a pound; flour and corn meal were limited to one pound, the sugar ration was halved and, along with coffee, would only be issued to soldiers on active duty in the trenches. Additionally, the soap ration was halved; finally, the candles ration was eliminated entirely and only available via Special Requisition.(7) To provide some comfort to the troops a new tobacco ration was instituted in April, with three quarters of a pound to be issued to each man every month.(8)

THE LEDGER

Today housed in the collections of the University of Virginia, Major Green’s ledger is striking in its simplicity and practicality. Tasked with providing rations for a brigade of five infantry regiments (1st Virginia, 7th Virginia, 11th Virginia, 17th Virginia [replaced by the 3rd Virginia in November 1862], and 24th Virginia) and for a time one artillery battery (Loudoun Artillery [disbanded in October 1862]), Major Green, assisted only by a clerk and butcher, and equipped with a small handful of office supplies, managed not only to distribute food and other Subsistence stores to over 1,000 men, but maintained financial accountability for said stores between himself and numerous Assistant and Acting Assistant Commissaries of Subsistence in the brigade. The ledger served not as an official report, but more as a record of receipts, issues, vouchers, and cash accounts for Green’s and his clerks’ information when preparing official paperwork.

One of Green’s copies of a return transcribed into the ledger noted the commissary property that he utilized along with his clerk and butcher: a handful of pens, pen holders, pencils, paper, and bottles of ink, several sets of scales, four liquid measures, three butcher knives, several dozen sacks, and one blank book.

Upon his promotion to Major and Commissary of Subsistence of Kemper’s Brigade, Green’s initial notes are particularly thorough. Every individual disbursement of Subsistence stores is noted by regiment, with issues further subdivided if that regiment’s A.C.S. was absent and temporarily replaced with an Acting Assistant Commissary of Subsistence. The ledger even contains sections for the rations issued to men on temporary details, with rows dedicated to recording the rations provided to Green’s own personal staff of two enlisted men. In the midst of the march into Maryland, however, Green’s notes for September 1862 are simply scribbled at the bottom of August’s pages. Later notes focus more on what Green was keen to keep at the forefront of his mind at the time, with records of individual issues to each regiment limited and instead replaced with monthly returns for each A.C.S. and A.A.C.S., or even simply a monthly report of food issued to the troops of the brigade as a whole. Nonetheless, what remained consistent for the two and a half years that the ledger was maintained was a meticulous logging each month of each ration component received and issued, by weight and volume.

Green kept accounts with numerous Commissary officers on the staffs of the various regiments in Kemper’s Brigade.

The entries for rations issued to two of the regiments in Kemper’s Brigade for July 1862 are broken down by date, the regimental staff officer who signed for it, and individual ration item.

TRANSCRIPTION

INTRODUCTION

The data contained in Major Green’s ledger is undoubtedly a boon to those interested in the life of Confederate soldiers in the field. However, in its raw form, the data is less valuable to the average reader or researcher. Green and his clerks were not keeping the ledger to record what food Confederate soldiers ate for posterity; instead, they were tracking different types of information in a multitude of formats to assist in office work being done while in camp or on the march. At different times the ledger was kept by not only Major Green, but by his clerks Marshall Bruce and Winfield Payne. Occasionally Green was temporarily tasked with handling Subsistence stores for another brigade, the entire division, or a larger command, and his personal notes related to the brigade records were briefly neglected. The units of measure used are inconsistent. For example, dry goods like salt or peas are variously measured in pounds and ounces, fractions of a pound, bushels, quarts, and gills, fractions of a bushel, or simply in “rations.” Corn meal was usually measured in pounds while flour was measured by the barrel of 196 pounds. Little attention was paid to the order in which goods were entered into the ledger—salt beef could be the first item recorded one month and the last another month. As Green’s concern was military formality and his own liability, food that spoiled and was disposed of was considered “issued” just the same as food that was actually issued, simply because it left his hands and was recorded on a voucher.

This partial transcription includes complete transcriptions of several months in which individual ration issues to each regiment in Kempers’ Brigade were recorded with the most detail, exactly as written by Green and his clerk. For each of the two and a half years of entries, however, an effort has been made to add consistency to the information presented.

For every month, the total amount of Subsistence Stores issued to the brigade have been separated into categories as per the ration table:

  • Meat Ration

  • Bread Ration

  • Peas or Rice Ration

  • Coffee Ration

  • Sugar Ration

  • Salt Ration

  • Vinegar Ration

  • Soap Ration

  • Candles Ration

  • Tobacco Ration (when applicable)

  • Additional Rations (when applicable)

Weights and measures have been put into pounds and ounces and gallons and quarts. Goods that were lost or spoiled have been removed from the total amounts issued. Similarly, captured supplies that were turned over to the Subsistence Department rather than issued to the men in the brigade have been filtered from the totals.

Understanding that the amount of food noted is more meaningful when coupled with information on the strength of the brigade to which it was issued, an attempt has been made to estimate the number of men present in Kemper’s/Terry’s Brigade throughout the war. In some cases, this can be done accurately; the Army of Northern Virginia’s monthly inspection reports for much of 1864 provide a detailed accounting of the number of men present in each regiment. In other instances, it is nearly impossible to determine a reasonable average of the number of men present during a given month; the strength of Kemper’s Brigade varied by upwards of 1,000 men in September 1862, and in July 1863 the Brigade suffered terrible casualties followed by a quick replenishing of the ranks.

Similarly, the amount of food issued has been further broken down into a total number of full rations according to the formal Confederate ration table adopted in early 1862 when possible. This information allows one to see approximately how much of the specified ration each soldier was being issued over a given month, be it 110% of the meat rations due during a month or 5% of the sugar rations that should have been received, as well as noting 1864 reductions by equal comparison. It is important to note that while the standard 1862 ration table used to generate these percentages already reflects the initial ration reductions implemented by the Confederate government, providing the items specified on that table was the goal of the Subsistence Department through the majority of the war, and during the time Major Green kept his ledger.

John Omenhausser of the 46th Virginia Infantry included one of the sutlers that were regular visitors to the camps around Richmond in the spring of 1862 in one of his watercolors from that time.(10)

This study does not claim to provide a perfectly precise accounting of all the food issued to Kemper’s/Terry’s Brigade; certainly, Green and his clerks made minor errors, or bushels of salt varied slightly in weight. Nor do the ration totals and percentages derived from Green’s ledger purport to be fully accurate; the estimation of the average number of men present over the course of a month is acknowledged. The percentages should be noted more for the differences between individual ration items and the differences over time. The statistics do, however, give greater insight into the overall condition of the food supply in the Army at given times, and allow one to better understand what Confederate officer and enlisted messes were cooking in camp and on the march throughout the war.

 

1862 Transcribed ledger entries

May-June 1862 transcribed ledger entries (PDF).

July 1862 transcribed ledger entries (PDF).

August 1862 transcribed ledger entries (PDF).

 

1863 Transcribed ledger entries

General Orders, No. 45 from the Adjutant and Inspector General’s Office had effectively put an end to regular whiskey issues by May 1863.

The monthly Abstract of Provisions for the 8th Georgia Infantry for July 1863 shows the dates of issue for each ration component.(22)

 

1864 Transcribed ledger entries

ANALYSIS

“. . . the men cannot continue healthy and vigorous if confined to this sparse diet for any length of time. Unless there is a change, I fear the army cannot be kept together.”

-General Robert E. Lee(35)

It seems almost common knowledge that the Confederate ration was always short during the war. Indeed, Major Green’s ledger confirms this. More importantly, the record of issues to Kemper’s/Terry’s Brigade shows exactly how that ration fell short and how the ration changed throughout the war, and what shortages were deemed critical.

Analyzing each ration component individually, one can see the priorities of the Subsistence Department. Providing rations of meat, bread, and salt were always the primary focus of the army’s commissary officers, even in excess in lieu of items like peas or rice, coffee, sugar, and vinegar which were usually in short supply. The meat ration not only provided one of the most significant caloric components of the daily ration, but the fat derived from cooking it (along with the salt ration) was necessary to prepare the usual flour or corn meal ration—the other largest nutritional component of the ration—into palatable biscuits or pone. As noted in his papers, any shortage of the meat ration was a cause of great anxiety for General Lee, and the instigation for soldiers’ correspondence to focus on their hunger. Shortages of meat supplies twice caused Kemper’s Brigade to be sent to North Carolina to procure more.

Most interestingly, late in the war, at a time most commonly associated with insufficient rations, the Confederate Subsistence Department had actually managed to secure relatively stable supplies of many ration components that had been deficient throughout the war: peas, rice, coffee, and even soap. A tobacco ration was even added, and issued in superfluous quantities beyond the regulation allotment. The continued shortage of meat, however, is what drove many Confederate soldiers to desperation and desertion. Seemingly no amount of coffee or tobacco could make up for having to subsist on one third of a pound of bacon per day.

Examining trends in the quantities of foodstuffs issued to Kemper’s Brigade over time, it is easy to correlate decreases in the meat ration with well-known periods of hunger in the Confederate ranks: in winter and early spring after supplies of beef had been consumed, and from mid-summer 1864 to the close of the war. One can see that the Subsistence Department made attempts to alleviate the situation by dipping into reserves of whatever other dry goods they had—peas, rice, and sometimes sugar were delivered in conspicuously greater quantities than usual at times when soldiers in the field did not get a full meat ration. The very few issues of fresh vegetables that Major Green made were usually at such times of insufficient meat rations as well. Similarly, it is difficult to disassociate the new tobacco ration in 1864 from the period of short meat rations in which it was created and implemented, as well as the importation of and regular issuing of coffee in 1864, which had been almost nonexistent the two previous years.

In opposition to the stereotypical image of the hungry Confederate soldier, there were no extended periods of time when the men of Kemper’s/Terry’s Brigade went without meat or bread. Certainly, there were times when they had only meat, bread and salt—even lots of meat, bread, and salt—but little else. The instances of a complete lack of rations typically came in the form of missing peas, rice, sugar, vinegar, and coffee.

Major Green’s ledger clearly shows seasonal variations in the Confederate ration. This is not a reflection of any romantic notion of what Confederate soldiers could forage, but rather what goods the Subsistence Department could contract for at the least expense throughout the year, or, if necessary, purchase on the open market at the lowest cost.(36)

The meat rations provided to Kemper’s/Terry’s Brigade throughout the war came in many forms: from fresh and salted pork, to fresh and salted beef, mutton, fish, lard, and more. Bacon and fresh beef, however, composed the vast majority of the meat ration. Each predominated the ration at different times per year; bacon was largely issued in spring and summer months, while fresh beef was provided in the fall and winter (save for the notable exception of when the Army of Northern Virginia purchased large amounts of local beef in Maryland and Pennsylvania in July 1863). Other types of meat, particularly salt pork, saw greater use in late winter and early spring, as supplies of beef ran out and bacon was not yet on hand, forcing the Subsistence Department to empty their warehouses of the preserved pork product being held in reserve.

The bread ration had similar seasonal, though less distinct, variations. While flour provided the majority of the Confederate bread ration, corn meal had an increased presence in late winter and early spring. Hard bread was part of the Confederate ration proportionally far less than it was in the U.S. Army ration, with what small stocks of it the Subsistence Department could contract for reserved for use during active campaigns and when supplies of flour and corn meal were low.

By weight and frequency of issue, Kemper’s/Terry’s Brigade saw more peas than they did rice. Not unexpectedly, however, the availability of each was largely seasonal. While each was issued throughout the year, rice was clearly the predominant fall and winter ration.

FOR LIVING HISTORIANS

Based upon the analysis above, living historians can utilize two baseline daily Confederate Army Rations for the majority of the war, and further develop the recreated ration by applying the monthly accounts from Major Green’s ledger and additional research. For example, it would be appropriate to include whiskey in some 1862 and early 1863 scenarios. Coffee and tobacco should be added to most 1864 scenarios.

Recreated rations in the field.

Any living history program should attempt to match the rations being issued to the unit being portrayed, at the time being portrayed, as closely as possible. In many instances, particularly in recreating Confederate rations, an accurate accounting of the food provided is difficult to find. Often period accounts highlight what was missing more than what was present. Other times the presence of a ration component that was not often issued, or the use of captured stores (which made up a negligible portion of the food consumed by Kemper’s/Terry’s Brigade throughout the war) is emphasized. Confederate soldiers simply did not write about the salt ration that they got in full virtually every day of the war.

Major Green’s ledger is a nearly week by week accounting of the rations issued to one typical Confederate infantry brigade for more than two and a half years of war. Beyond this, additional research into specific units notwithstanding, the ledger can be used to extrapolate a standard and representative Confederate ration, as well as account for seasonal variations in the availability of goods.

Footnotes

  1. Omenhausser, John. Watercolor, circa 1862. Richard and Shirley Brooks Collection. Image courtesy of Ross Kimmel. For additional information on the Omenhausser images see Kimmel, Ross and Michael Musick, I Am Busy Drawing Pictures: The Civil War Art and Letters of Private John Jacob Omenhausser, CSA (Annapolis, Maryland State Archives, 2014).

  2. The War of the Rebellion: A Compilation of the Official Records of the Union and Confederate Armies, Series IV, Volume III, Section II (Washington, D.C.: Government Printing Office, 1900), 930.

  3. Commissary Records of the 7th Virginia Infantry, Compiled by James William Green, Accession # 7057-a, Special Collections Department, University of Virginia Library, Charlottesville, VA.

  4. The War of the Rebellion, Series I, Volume XXXIII, 1114.

  5. Regulations for the Army of the Confederate States (New Orleans: Henry P. Lathrop, 1861), 184-185.

  6. Felt, Jeremy P. “Lucius B. Northrop and the Confederacy’s Subsistence Department.” The Virginia Magazine of History and Biography 69, no. 2 (April 1961): 181-193.

  7. The War of the Rebellion, Series IV, Volume III, Section II, 930.

  8. General Orders from the Adjutant and Inspector-General’s Office, Confederate States Army, from January 1, 1864 to July 1, 1864, Inclusive (Columbia, S.C.: Evans & Cogswell, 1864), 81-84.

  9. Never More to Bound at the Bugle Sound: Diary of William Randolph Smith (Manassas, Va.: United Daughters of the Confederacy, 1986), June 10, 1862 entry.

  10. Omenhausser, John. Watercolor, circa 1862. Richard and Shirley Brooks Collection. Image courtesy of Ross Kimmel.

  11. Johnston, David E. The Story of a Confederate Boy in the Civil War (Portland, Oregon: Glass & Prudhomme Company, 1914), 118-119.

  12. Warfield, Edgar. A Confederate Soldier’s Memoirs (Richmond: Masonic Home Press, Inc., 1936), 106.

  13. Warfield, 109.

  14. Durkin, Joseph, ed. John Dooley: Confederate Soldier, His War Journal (Washington, D.C.: Georgetown University Press, 1945), 56.

  15. Durkin, 71.

  16. Ibid, 82.

  17. The War of the Rebellion, Series I, Volume LI, Part II, 669.

  18. Morgan, W. H. Personal Reminiscences of the War of 1861-65 (Lynchburg, Va.: J. P Bell Company, Inc., 1911), 158.

  19. Compiled service record, H. S. Hughes, Major; Compiled Service Records of Confederate Soldiers, Record Group 109; National Archives and Records Administration, Washington, DC.

  20. Dowdey, Clifford, ed. The Wartime Papers of R. E. Lee (Boston: Little, Brown and Company, 1961), 530.

  21. Compiled service record, H. S. Hughes, Major.

  22. Compiled service record, Edward J. Magruder, Lieutenant Colonel. A discussion of both the 8th Georgia’s and Wright’s Brigade’s returns during the Gettysburg page was originally published on James M. Schruefer’s “Blue and Gray Marching” website, which is no longer maintained.

  23. The War of the Rebellion, Series I, Volume XXXIII, 1117.

  24. Dowdy, 647-660.

  25. Barnes, Edward C., letter to mother, February 9, 1864. Barnes Family Papers. University of Virginia, Charlottesville, VA.

  26. Loehr, Charles T. War History of the First Virginia Infantry Regiment (Richmond: William Ellis Jones, Book and Job Printer, 1884), 42.

  27. Ibid, 44.

  28. Mugler, Henri Jean diary, May 2, 1864, West Virginia University.

  29. Foote, Frank H. “The Death Grapple at Petersburg: Last Days of Harris’ Mississippi Brigade, Part 1.” The Clarion (Jackson, MS): September 10, 1884.

  30. Lockhart, Samuel, July 18, 1864 letter, Hugh Conway Browning Papers, Duke University.

  31. Johnston, 276.

  32. The War of the Rebellion, Series IV, Volume III, Section 2, 653.

  33. Wilson, Harold. Confederate Industry: Manufacturers and Quartermasters in the Civil War (Jackson: University Press of Mississippi, 2002), 344.

  34. “Glimpses of Army Life in 1864, Extracts from Letters Written by Brigadier-General J. H. Lane.” Southern Historical Society Papers (1890): 420.

  35. The War of the Rebellion, Series I, Volume XXXIII, 1114.

  36. Regulations for the Subsistence Department of the Confederate States of America (Richmond: War Department, 1862), 5-6.